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devices/surface-hub/surface-hub-2s-account.md
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@ -15,7 +15,7 @@ ms.localizationpriority: Medium
# Create Surface Hub 2S device account # Create Surface Hub 2S device account
Creating a Surface Hub device account (also known as a Room mailbox) allows Surface Hub 2S to receive, approve, or decline meeting requests and join meetings using Microsoft Teams or Skype for Business. Configure the device account during OOBE setup. If needed you can change it later (without going through OOBE setup). Creating a Surface Hub device account (also known as a Room mailbox) allows Surface Hub 2S to receive, approve, or decline meeting requests and join meetings using either Microsoft Teams or Skype for Business. Configure the device account during Out of Box Experience (OOBE) setup. If needed you can change it later (without going through OOBE setup).
Unlike standard Room mailboxes that remain disabled by default, you need to enable the Surface Hub 2S device account to sign on to Microsoft Teams and Skype for Business. Surface Hub 2S relies on Exchange ActiveSync, which requires an ActiveSync mailbox policy on the device account. Apply the default ActiveSync mailbox policy that comes with Exchange Online. Unlike standard Room mailboxes that remain disabled by default, you need to enable the Surface Hub 2S device account to sign on to Microsoft Teams and Skype for Business. Surface Hub 2S relies on Exchange ActiveSync, which requires an ActiveSync mailbox policy on the device account. Apply the default ActiveSync mailbox policy that comes with Exchange Online.
@ -25,23 +25,26 @@ Create the account using the Microsoft 365 admin center or by using PowerShell.
- Custom auto replies to scheduling requests. - Custom auto replies to scheduling requests.
- If the default ActiveSync mailbox policy has already been modified by someone else or another process, you will likely have to create and assign a new ActiveSync mailbox policy - If the default ActiveSync mailbox policy has already been modified by someone else or another process, you will likely have to create and assign a new ActiveSync mailbox policy
> [!NOTE]
> The Surface Hub device account doesn’t support 3rd party Federated Identity Providers (FIPs) and must be a standard Active Directory or Azure Active Directory account.
## Create account using Microsoft 365 admin center ## Create account using Microsoft 365 admin center
1. In the Microsoft 365 admin center, go to **Resources** and choose **Rooms & Equipment** and then select **+ Room**. 1. In the Microsoft 365 admin center, go to **Resources** and choose **Rooms & Equipment** and then select **+ Room**.
2. Provide a name and email address for the device account. Leave remaining settings unchanged in the default state. 2. Provide a name and email address for the device account. Leave remaining settings unchanged in the default state.
![Provide a name and email address](images/sh2-account2.png) ![Provide a name and email address](images/sh2-account2.png)
![Leave remaining settings unchanged in the default state](images/sh2-account3.png) ![Leave remaining settings unchanged in the default state](images/sh2-account3.png)
3. Set the password for the device account. To set the password, choose **Users** and then select **Active Users**. Now search for the newly created user to set the password. Ensure that you **do not** select the option **Make this user change their password when they first sign in.** 3. Set the password for the device account. To set the password, choose **Users** and then select **Active Users**. Now search for the newly created user to set the password. Ensure that you **do not** select the option **Make this user change their password when they first sign in.**
![Set the password for the device account](images/sh2-account4.png) ![Set the password for the device account](images/sh2-account4.png)
4. Assign the room with an Office 365 license. It’s recommended to assign the Office 365 **Meeting Room** license, a new option that automatically enables the account for Skype for Business Online and Microsoft Teams. 4. Assign the room with an Office 365 license. It’s recommended to assign the Office 365 **Meeting Room** license, a new option that automatically enables the account for Skype for Business Online and Microsoft Teams.
![Assign Office 365 license](images/sh2-account5.png) ![Assign Office 365 license](images/sh2-account5.png)
### Finalize setup via PowerShell ### Finalize setup via PowerShell
@ -50,6 +53,7 @@ Create the account using the Microsoft 365 admin center or by using PowerShell.
- **Microsoft Teams and Skype for Business Calendar:** Set [**Calendar Auto processing**](https://docs.microsoft.com/surface-hub/surface-hub-2s-account?source=docs#set-calendar-auto-processing) for this account. - **Microsoft Teams and Skype for Business Calendar:** Set [**Calendar Auto processing**](https://docs.microsoft.com/surface-hub/surface-hub-2s-account?source=docs#set-calendar-auto-processing) for this account.
## Create account using PowerShell ## Create account using PowerShell
Instead of using the Microsoft Admin Center portal, you can create the account using PowerShell. Instead of using the Microsoft Admin Center portal, you can create the account using PowerShell.
### Connect to Exchange Online PowerShell ### Connect to Exchange Online PowerShell
@ -59,13 +63,13 @@ $365Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri
$ImportResults = Import-PSSession $365Session $ImportResults = Import-PSSession $365Session
``` ```
### Create a new Room Mailbox ### Create a new Room mailbox
```powershell ```powershell
New-Mailbox -MicrosoftOnlineServicesID account@YourDomain.com -Alias SurfaceHub2S -Name SurfaceHub2S -Room -EnableRoomMailboxAccount $true -RoomMailboxPassword (ConvertTo-SecureString -String "<Enter Strong Password>" -AsPlainText -Force) New-Mailbox -MicrosoftOnlineServicesID account@YourDomain.com -Alias SurfaceHub2S -Name SurfaceHub2S -Room -EnableRoomMailboxAccount $true -RoomMailboxPassword (ConvertTo-SecureString -String "<Enter Strong Password>" -AsPlainText -Force)
``` ```
### Set Calendar Auto processing ### Set Calendar auto-processing
```powershell ```powershell
Set-CalendarProcessing -Identity "account@YourDomain.com" -AutomateProcessing AutoAccept -AddOrganizerToSubject $false –AllowConflicts $false –DeleteComments $false -DeleteSubject $false -RemovePrivateProperty $false -AddAdditionalResponse $true -AdditionalResponse "This room is equipped with a Surface Hub" Set-CalendarProcessing -Identity "account@YourDomain.com" -AutomateProcessing AutoAccept -AddOrganizerToSubject $false –AllowConflicts $false –DeleteComments $false -DeleteSubject $false -RemovePrivateProperty $false -AddAdditionalResponse $true -AdditionalResponse "This room is equipped with a Surface Hub"
@ -81,7 +85,7 @@ Set-MsolUserLicense -UserPrincipalName "account@YourDomain.com" -AddLicenses "co
## Connect to Skype for Business Online using PowerShell ## Connect to Skype for Business Online using PowerShell
### Install prerequisites ### Install pre-requisites
- [Visual C++ 2017 Redistributable](https://aka.ms/vs/15/release/vc_redist.x64.exe) - [Visual C++ 2017 Redistributable](https://aka.ms/vs/15/release/vc_redist.x64.exe)
- [Skype for Business Online PowerShell Module](https://www.microsoft.com/download/confirmation.aspx?id=39366) - [Skype for Business Online PowerShell Module](https://www.microsoft.com/download/confirmation.aspx?id=39366)