Merge pull request #9790 from paolomatarazzo/pm-20240423-spotlight

[Windows Spotlight] - refactoring

.openpublishing.redirection.windows-configuration.json

@@ -462,7 +462,12 @@
     },
     {
       "source_path": "windows/configuration/windows-spotlight.md",
-      "redirect_url": "/windows/configuration/lock-screen/windows-spotlight",
+      "redirect_url": "/windows/configuration/windows-spotlight/index",
+      "redirect_document_id": false
+    },
+    {
+      "source_path": "windows/configuration/lock-screen/windows-spotlight.md",
+      "redirect_url": "/windows/configuration/windows-spotlight",
       "redirect_document_id": false
     },
     {

windows/configuration/lock-screen/windows-spotlight.md

@@ -1,66 +0,0 @@
----
-title: Configure Windows Spotlight
-description: Learn how to configure Windows Spotlight, a Windows lock screen feature that displays different images.
-ms.topic: how-to
-ms.date: 04/30/2018
----
-
-# Configure Windows Spotlight
-
-Windows Spotlight is a Windows feature that displays different background images and occasionally offers suggestions on the lock screen. Windows Spotlight is available in all desktop editions of Windows 10.
-
-For managed devices running Windows 10 Enterprise and Windows 10 Education, enterprise administrators can configure a mobile device management (MDM) or Group Policy setting to prevent users from using the Windows Spotlight background. For managed devices running Windows 10 Pro, version 1607, administrators can disable suggestions for third party apps.
-
->[!NOTE]
->You can use the [Personalization CSP](/windows/client-management/mdm/personalization-csp) settings to set lock screen and desktop background images.
-
-## What does Windows Spotlight include?
-
-- **Background image**
-    The Windows Spotlight displays a new image on the lock screen each day. The initial background image is included during installation. More images are downloaded on ongoing basis.
-    ![lock screen image.](images/lockscreen.png)
-- **Feature suggestions, fun facts, tips**
-    The lock screen background will occasionally make recommendations on how to enhance your productivity and enjoyment of Microsoft products including suggesting other relevant Microsoft products and services.
-    ![fun facts.](images/funfacts.png)
-
-## How do you turn off Windows Spotlight locally?
-
-To turn off Windows Spotlight locally, go to **Settings** > **Personalization** > **Lock screen** > **Background** > **Windows spotlight** > select a different lock screen background
-
-![personalization background.](images/spotlight.png)
-
-## How do you disable Windows Spotlight for managed devices?
-
-Windows Spotlight is enabled by default. Windows 10 provides Group Policy and mobile device management (MDM) settings to help you manage Windows Spotlight on enterprise computers.
-
->[!NOTE]
->These policies are in the **User Configuration \Policies\Administrative Templates\Windows Components\Cloud Content** path in the Group Policy Management Console, and in the **User Configuration \Administrative Templates\Windows Components\Cloud Content** path in the Local Group Policy Editor.
-
-| Group Policy | MDM | Description | Applies to |
-|--|--|--|--|
-| **Do not suggest third-party content in Windows spotlight** | **Experience/Allow ThirdParty Suggestions In Windows Spotlight** | Enables enterprises to restrict suggestions to Microsoft apps and services | Windows 10 Pro, Enterprise, and Education, version 1607 and later |
-| **Turn off all Windows Spotlight features** | **Experience/Allow Windows Spotlight** | Enables enterprises to completely disable all Windows Spotlight features in a single setting | Windows 10 Enterprise and Education, version 1607 and later |
-| **Configure Spotlight on lock screen** | **Experience/Configure Windows Spotlight On Lock Screen** | Specifically controls the use of the dynamic Windows Spotlight image on the lock screen, and can be enabled or disabled | Windows 10 Enterprise and Education, version 1607 and later |
-| **Turn off the Windows Spotlight on Action Center** | **Experience/Allow Windows Spotlight On Action Center** | Turn off Suggestions from Microsoft that show after each clean install, upgrade, or on an on-going basis to introduce users to what is new or changed | Windows 10 Enterprise and Education, version 1703 |
-| **Do not use diagnostic data for tailored experiences** | **Experience/Allow Tailored Experiences With Diagnostic Data** | Prevent Windows from using diagnostic data to provide tailored experiences to the user | Windows 10 Pro, Enterprise, and Education, version 1703 |
-| **Turn off the Windows Welcome Experience** | **Experience/Allow Windows Spotlight Windows Welcome Experience** | Turn off the Windows Spotlight Windows Welcome experience that helps introduce users to Windows, such as launching Microsoft Edge with a web page highlighting new features | Windows 10 Enterprise and Education, version 1703 |
-| **Turn off the Windows Spotlight on Settings** | **Experience/Allow Windows Spotlight on Settings** | Turn off the Windows Spotlight in the Settings app. | Windows 10 Enterprise and Education, version 1803 |
-
- In addition to the specific policy settings for Windows Spotlight, administrators can replace Windows Spotlight with a selected image using the Group Policy setting **Computer Configuration** > **Administrative Templates** > **Control Panel** > **Personalization** > **Force a specific default lock screen image** (Windows 10 Enterprise and Education).
-
- >[!TIP]
- >If you want to use a custom lock screen image that contains text, see [Resolution for custom lock screen image](#resolution-for-custom-lock-screen-image).
-
-![lockscreen policy details.](images/lockscreenpolicy.png)
-
-Pay attention to the checkbox in **Options**. In addition to providing the path to the lock screen image, administrators can choose to allow or **Turn off fun facts, tips, tricks, and more on lock screen**. If the checkbox isn't selected, users will see the lock screen image that is defined in the policy setting, and will also see occasional messages.
-
-## Resolution for custom lock screen image
-
-A concern with custom lock screen images is how they'll appear on different screen sizes and resolutions.
-
-A custom lock screen image created in 16:9 aspect ratio (1600x900) will scale properly on devices using a 16:9 resolution, such as 1280x720 or 1920x1080. On devices using other aspect ratios, such as 4:3 (1024x768) or 16:10 (1280x800), height scales correctly and width is cropped to a size equal to the aspect ratio. The image will remain centered on the screen
-
-Lock screen images created at other aspect ratios may scale and center unpredictably on your device when changing aspect ratios.
-
-The recommendation for custom lock screen images that include text (such as a legal statement) is to create the lock screen image in 16:9 resolution with text contained in the 4:3 region, allowing the text to remain visible at any aspect ratio.

windows/configuration/taskbar/index.md

@@ -1,6 +1,6 @@
 ---
 title: Configure the Windows taskbar
-description: Administrators can pin more apps to the taskbar and remove default pinned apps from the taskbar by adding a section to a layout modification XML file.
+description: Learn how to configure the Windows taskbar to provide quick access to the tools and applications that users need most.
 ms.topic: how-to
 ms.date: 04/17/2024
 appliesto:
@@ -47,9 +47,9 @@ Let's review the components of the Windows taskbar by dividing it into three are
     1. Pinned and running apps
 1. The *right area* contains:
     1. The system tray, which displays icons like the pen menu, touch keyboard, virtual touchpad, and any application icons that are running in the background like OneDrive, Teams, or antivirus software
-    1. Quick Actions
+    1. Quick actions
     1. Calendar
-    1. Action Center
+    1. Notifications
 
 :::image type="content" source="images/taskbar-sections-11.png" alt-text="Screenshot of the Windows 11 taskbar with the three areas highlighted." border="false" lightbox="./images/taskbar-sections-11.png":::
 
@@ -71,7 +71,7 @@ Let's review the components of the Windows taskbar by dividing it into two areas
     - News and interests
     - The system tray, which displays icons like the pen menu, touch keyboard, virtual touchpad, power, network, volume, and any application icons that are running in the background like OneDrive, Teams, or antivirus software
     - Calendar
-    - Action center
+    - Notifications and actions
 
 :::image type="content" source="images/taskbar-sections-10.png" alt-text="Screenshot of the Windows 11 taskbar with the two areas highlighted." border="false" lightbox="./images/taskbar-sections-10.png":::
 

windows/configuration/toc.yml

@@ -7,8 +7,8 @@ items:
   href: start/toc.yml
 - name: Taskbar
   href: taskbar/toc.yml
-- name: Spotlight
-  href: lock-screen/windows-spotlight.md
+- name: Windows spotlight
+  href: windows-spotlight/index.md
 - name: Microsoft Store
   href: store/toc.yml
 - name: Cellular settings

windows/configuration/windows-spotlight/index.md

@@ -0,0 +1,129 @@
+---
+title: Configure Windows spotlight
+description: Learn how to configure Windows spotlight using Group Policy and mobile device management (MDM) settings.
+ms.topic: how-to
+ms.date: 04/23/2024
+ms.author: paoloma
+author: paolomatarazzo
+appliesto:
+zone_pivot_groups: windows-versions-11-10
+---
+
+# Configure Windows spotlight
+
+Windows spotlight is a feature that displays different wallpapers and offers suggestions, fun facts, tips, or organizational messages:
+
+::: zone pivot="windows-11"
+
+- **Wallpapers**: Windows spotlight displays a new image on the lock screen and in the background every day
+- **Suggestions, fun facts, tips**: recommendations on how to enhance the user's productivity of Microsoft products. They're displayed in different locations, such as the lock screen, the background, the taskbar, or the Get Started app
+- **Organizational messages**: messages from your organization, which can be displayed in the taskbar, the notification area, or the Get Started app
+
+:::image type="content" source="images/lockscreen-11.png" alt-text="Screenshot of the Windows 11 lock screen with Windows Spotlight enabled." border="false":::
+
+::: zone-end
+
+::: zone pivot="windows-10"
+
+- **Wallpapers**: Windows spotlight displays a new image on the lock screen every day
+- **Suggestions, fun facts, tips**: recommendations on how to enhance the user's productivity of Microsoft products. They're displayed in different locations, such as the lock screen, the background, the taskbar, or the Get Started app
+- **Organizational messages**: messages from your organization, which can be displayed in the taskbar, the notification area, or the Get Started app
+
+:::image type="content" source="images/lockscreen-10.png" alt-text="Screenshot of the Windows 10 lock screen with Windows Spotlight enabled." border="false":::
+
+::: zone-end
+
+## Windows edition and licensing requirements
+
+Windows spotlight is available on Windows Enterprise and Education editions only.
+
+## Configuration options
+
+Windows spotlight is enabled by default, but you can customize it to meet your organization's needs. There are several options to configure Windows spotlight.
+
+If you need to configure a device for a single user, go to:
+
+::: zone pivot="windows-11"
+
+- **Settings** > **Personalization** > **[Background](ms-settings:personalization-background)**. To change the background image to Windows spotlight, select **Windows spotlight** from the **Personalize your background** drop-down menu
+
+::: zone-end
+
+- **Settings** > **Personalization** > **[Lock screen](ms-settings:personalization-lockscreen)**. To change the lock screen image to Windows spotlight, select **Windows spotlight** from the **Personalize your lock screen** drop-down menu
+
+For advanced customizations and when you need to configure multiple devices, you can use one of the following options:
+
+- Configuration Service Provider (CSP): commonly used for devices managed by a Mobile Device Management (MDM) solution, like Microsoft Intune. CSPs can also be configured with [provisioning packages](../provisioning-packages/how-it-pros-can-use-configuration-service-providers.md#csps-in-windows-configuration-designer), which are used at deployment time or for unmanaged devices. To configure Windows spotlight, use the [Experience Policy CSP][CSP-1]
+- Group policy (GPO): used for devices that are Active Directory joined or Microsoft Entra hybrid joined, and not managed by a device management solution. Group policy can also be used for devices that aren't joined to an Active Directory domain, using the local group policy editor
+
+## Policy settings
+
+Here's a sorted list of the policy settings to configure Windows spotlight:
+
+::: zone pivot="windows-11"
+|Policy name| CSP | GPO |
+|-|-|-|
+|[AllowSpotlightCollection](/windows/client-management/mdm/policy-csp-experience#allowspotlightcollection)|✅|❌|
+|[AllowThirdPartySuggestionsInWindowsSpotlight](/windows/client-management/mdm/policy-csp-experience#allowthirdpartysuggestionsinwindowsspotlight)|✅|✅|
+|[AllowWindowsSpotlight](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlight)|✅|✅|
+|[AllowWindowsSpotlightOnActionCenter](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlightonactioncenter)|✅|✅|
+|[AllowWindowsSpotlightOnSettings](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlightonsettings)|✅|✅|
+|[AllowWindowsSpotlightWindowsWelcomeExperience](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlightwindowswelcomeexperience)|✅|✅|
+|[ConfigureWindowsSpotlightOnLockScreen](/windows/client-management/mdm/policy-csp-experience#configurewindowsspotlightonlockscreen)|✅|✅|
+
+::: zone-end
+
+::: zone pivot="windows-10"
+
+|Policy name| CSP | GPO |
+|-|-|-|
+|[AllowThirdPartySuggestionsInWindowsSpotlight](/windows/client-management/mdm/policy-csp-experience#allowthirdpartysuggestionsinwindowsspotlight)|✅|✅|
+|[AllowWindowsSpotlight](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlight)|✅|✅|
+|[AllowWindowsSpotlightOnActionCenter](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlightonactioncenter)|✅|✅|
+|[AllowWindowsSpotlightOnSettings](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlightonsettings)|✅|✅|
+|[AllowWindowsSpotlightWindowsWelcomeExperience](/windows/client-management/mdm/policy-csp-experience#allowwindowsspotlightwindowswelcomeexperience)|✅|✅|
+|[ConfigureWindowsSpotlightOnLockScreen](/windows/client-management/mdm/policy-csp-experience#configurewindowsspotlightonlockscreen)|✅|✅|
+
+::: zone-end
+
+## Custom lock screen and background images
+
+You can replace the Windows spotlight lock screen and background images with a custom image. When you do so, users can still see suggestions, fun facts, tips, or organizational messages on the lock screen, but the background image is replaced with the custom image.
+
+To configure the lock screen and background images, use the [Personalization CSP][CSP-2].
+
+|Policy name| CSP | GPO |
+|-|-|-|
+|[DesktopImageUrl](/windows/client-management/mdm/personalization-csp#desktopimageurl)|✅|✅|
+|[LockScreenImageUrl](/windows/client-management/mdm/personalization-csp#lockscreenimageurl)|✅|✅|
+
+>[!NOTE]
+> A concern with custom images is how they'll appear on different screen sizes and resolutions. A custom image created in `16:9` aspect ratio (for example, `1600x900`) scales properly on devices using a `16:9` resolution, such as `1280x720` or `1920x1080`. On devices using other aspect ratios, such as `4:3` (`1024x768`) or `16:10` (`1280x800`), height scales correctly and width is cropped to a size equal to the aspect ratio. The image remains centered on the screen.
+>
+> Lock screen images created at other aspect ratios might scale and center unpredictably on your device when changing aspect ratios. The recommendation for custom images that include text (such as a legal statement), is to create the lock screen image in `16:9` resolution with text contained in the `4:3` region, allowing the text to remain visible at any aspect ratio.
+
+## User experience
+
+When Windows spotlight is enabled, devices apply a new image on the lock screen and in the background every day. The image is displayed in the background when the user signs in, and on the lock screen when the user locks the device. Users can still receive suggestions, fun facts, tips, or organizational messages. If you deploy a custom lock screen or background image, devices apply the custom image instead of the Windows spotlight image:
+
+::: zone pivot="windows-11"
+
+:::image type="content" source="images/contoso-lockscreen-11.png" alt-text="Screenshot of the Windows 11 lock screen with Windows spotlight enabled over an organization wallpaper." border="false":::
+
+::: zone-end
+
+::: zone pivot="windows-10"
+
+:::image type="content" source="images/contoso-lockscreen-10.png" alt-text="Screenshot of the Windows 10 lock screen with Windows spotlight enabled over an organization wallpaper." border="false":::
+
+::: zone-end
+
+## Next steps
+
+To learn more about organizational messages, see [Organizational messages in Microsoft Intune][INT-1].
+
+<!--links-->
+
+[CSP-1]: /windows/client-management/mdm/policy-csp-experience
+[CSP-2]: /windows/client-management/mdm/personalization-csp
+[INT-1]: /mem/intune/remote-actions/organizational-messages-overview